How to Implement

Below are suggestions and resources as you prepare for implementing Cavity Free at Three Services in your organization. 

Much of the work to incorporate Cavity Free at Three into in your organization is upfront in the planning. With a bit of effort in the beginning, providing oral health services will become a seamless part of the way you do business.

Each organization is unique and the healthcare landscape changes constantly. Cavity Free at Three staff are here to help before and after your Cavity Free at Three training.  Please do not hesitate to contact us.

 

Step 1: Create Buy-In

Implementing oral health services for children and/or pregnant women is the standard of care and directly connected to the health and well-being of your patients. However, it also makes good business sense and can be a sustainable part of your practice.

• What is the need in my community?

  • Data on oral health disparities in your area

• Is Cavity Free at Three only for Medical Professionals?  

  • No, we train Dental Professionals on strategies to increase the number of infants/toddlers and pregnant women they see in their practice.

• How will Cavity Free at Three grow my practice as a dental provider?

  • Calculate projected income from Medicaid patients

  • Tips for successfully incorporating Medicaid into a dental office

• What are the reimbursement codes for infant/toddlers for Medicaid for a dental provider?

  • Billing Codes for Dental Providers

 

Step 2: Contact Cavity Free at Three to plan a training

Contact Cavity Free at Three

 

Step 3: Prepare for implementation

• How do we get ready to offer oral health services in our organization?

  • To Do Checklist for the Medical Practice
  • Working with Cavity Free at Three Timeline
  • Advice For your practice from parents of children on Medicaid and CHP+ 

• Do we need to incorporate oral health services in the Medical Electronic Health Record?  

  • Advice around modifying Electronic Health Records

  • An example of how one system incorporated oral health templates in EPIC

  • An example of an Oral Health Progress Note in an EHR

• What are the Medicaid oral health reimbursement rates and codes?

  • Encounter-Based Billing Codes
  • Fee-for-Service Billing Codes
  • Dental Providers Billing Codes

• What other guidance is there around billing?

  • AAP Oral Health Coding Factsheet

  • Health First Colorado Medicaid Program Office Reference Manual 
    (For Dental Providers Scroll to "Important Provider Updates" section as ORM is updated frequently) 

  • Enroll your medical practice in Colorado Medicaid

• Where can we order clinical supplies?

  • Order Infant Oral Health Kits from Bayaud

  • Manufacturer list for ordering Fluoride Varnish

• Which staff members are involved in Cavity Free at Three?  

  • Advice around clinic roles and incorporating Cavity Free at Three in Clinic Workflow

  • Other tips on improving workflow from the Institute for Healthcare Improvement

• During which well child visits should children receive oral health services?

  • Bright Futures American Academy of Pediatrics Periodicity Table

• What else do we need to know?

  • AAP Questions to Ask when calling a Dental Provider

  • American Academy of Pediatrics Oral Health Practice Tools

 

Step 4: Train

See options for training on the Get Training page.

 

Step 5: Go Live

Pick a date to start offering your patients oral health services and billing accordingly. We recommend beginning as soon as possible after staff have been trained.

Please reach out to Cavity Free for ongoing support/technical assistance. We are here to help.